For parking on race morning, please use the main entrance to the Club at Spindletop Hall and then follow volunteer directions into the field next to Spindletop. There will be parking volunteers race morning to guide you, so please follow their directions!! Please do not plan to leave the parking area until at least 10:30, even if you are finished well before this, as we are not planning to let any cars out of the parking area until most of the bikes have returned from the bike course. Even then departure from the parking area will be limited as the run course goes through the parking area and we cannot block the run course with cars. So, PLEASE BE PATIENT WITH OUR VOLUNTEERS, as the safety and the flow of our course is most important. If you must depart before 10:30, we suggest you park on Research Park Drive and ride your bike (with helmet on) on the Legacy Trail to Spindletop. Just be advised if you take that option that you will still not be able to take your bike out of the transition area until we have most bikes in anyway. We need to keep the transition area clear for participants coming in with their bikes. Please be respectful of your fellow athletes.Just because you are finished racing does not mean you should ruin another person’s event.
There will be a bike mechanic from Swim Bike Run of KY on hand race morning until the race begins to help with any minor bike problems. If your bike has major bike problems, please take it to a mechanic in advance of the event because this bike mechanic will not have the time or tools to do any major work.
Several Port-A-Potties will be located near transition, and there are restrooms in the “Barn” next to the Tri For Sight tent, and in the pool house locker rooms hear the pool deck.
The transition area will be open for transition set-up from 5:45 am – 7:15 am race morning. Before you enter the transition area, you must have your timing chip, your body marking and your bike number affixed to your bike. Please have all of this done in advance of going to transition as volunteers will be asking for all of this.
For out of town participants, packet pick up is available from 5:30-6:30 at the tent, so please do not arrive any later than 6:15 so you have plenty of time. In this area will also be body-marking and timing chip distribution. You will need to show your race number bib to receive your body marking and your chip, so make sure you bring it! And you will need to have your bike number (will be given to you at packet pickup) affixed to your bike, your body marking completed and have your timing chip before you enter transition. So please don’t go to transition until you have gotten all of this done. We will have PLENTY of volunteers ready to help you.
USAT entrants please be prepared to show your USAT membership card (or proof of membership if your card is unavailable). If you do not bring your proof of USAT membership, you will be asked to complete a one-day registration and pay $12. This fee can then applied to renewal of your USAT membership, so please keep your copy of the one-day license.
A mandatory pre-race meeting will begin in the area between the tent and the transition area promptly at 7:20 am. All athletes are to attend! After the conclusion of the meeting, triathletes will make their way to the pool and get in order of swim seed time (your race number). Volunteers will be asking athletes to get in order as they enter the gate onto the pool deck, so please cooperate with them. If you want to wear clothing onto the pool deck, we will arrange for a drop off location for you so items can be collected after the conclusion of the event.
Duathletes will be directed up the main drive near the pool for the start of the duathlon. Both events are scheduled to start at 7:45 am.
If you are staying for the awards ceremony, we plan to have the duathlon awards ceremony around 10:30, and then triathlon awards ceremony around 11:15, but will not have each until the last finisher from that particular event has crossed the finish line.
Weather contingency plan – In the case that we have threatening weather that would force us to cancel the swim portion of the triathlon, the event may be changed at the Race Director’s discretion to include a short run to replace the swim. If weather is so severe that the safety of participants on any portion of the course is a concern, the event will be delayed to see if it can be started later in the morning. If bad weather conditions persist, the event may be cancelled or rescheduled for the following weekend.